Create Reminder Proposal

Explanation

This activity is used to create a reminder proposal. This involves specifying criteria for selecting invoices to be included in the reminder proposal e.g. currency and reminder template, and general data such as the reminder date. You can open/enter a new proposal even if another proposal exists. However, the same invoice or prepayment will not be loaded in more than one proposal at the same time. A proposal can be created only if at least one invoice is due for payment per the reminder date, i.e. per agreed terms of payment. Apart from the general selection criteria of the proposal and the proposal options, the reminder template on each invoice installment controls also whether the installment is loaded into the proposal. The include parameters and the reminder levels of the template are the decisive criteria to load the due item into the proposal. In addition the exclude parameters of the reminder template are used to load due items into the proposal with status Excluded in order to avoid to print reminders automatically for certain invoices, prepayments or payer. The reminder proposal calculates accrued interest on each invoice per the interest template if this option is also selected in the reminder template.

Reminder proposals can be created online or as a background job. You can also schedule a task to create reminder proposals at regular intervals automatically. A substitution variable can be selected for the reminder date which is replaced with a real date when the scheduled task creates a new reminder proposal.

Prerequisites

In order to perform this activity, at least one customer invoice that is due for payment must exist.

System Effects

As a result of this entry, a reminder proposal is created. The status of the reminder proposal will be Created.

Window

Customer Reminder Proposals

Related Window Descriptions

Customer Reminder Proposals
Create Reminder Proposal

Procedure

To create a reminder proposal:

  1. Open Customer Reminder Proposals window.
  2. Right-click and click Create Proposal to open the Create Reminder Proposal dialog box.
  3. The creation date and user ID will be displayed automatically.
  4. The Date option in the Date/Substitution Variable group box is selected by default and the current date will be displayed in the Reminder Date field by default. Edit this if you want the reminder proposal to be based on a different date.
  5. Select the Substitution Variable option in Date/Substitution Variable group box if the reminder date should be set according to the selected substitution variable at the time the proposal is created. Select a substitution variable for the Reminder Date field.
  6. Open the Selections tab.
  7. The Template ID field by default displays the default AR selection template. Change the Template ID to use another AR selection template or select a template using the List of Values if necessary.
  8. Click New and select a value for the Selection Object ID field using the List of Values if the selection object to be used is not displayed. The description for the Selection Object Description field will be automatically displayed.
  9. Select an operator from the Operator list for each selection object.
  10. Enter a value in From Value for the selection object which should be used as a selection criterion.
  11. If you have selected the operator Between then enter a value each for From Value and To Value fields.
  12. The Values Exist check box will be selected, if you have selected the Incl Specific Values or Excl Specific Values operator .
  13. Then right click and select the Define Includes/Excludes Values option and select any items from Define Includes/Excludes dialog box.
  14. Select the Options tab window.
  15. Select with the Advance/Prepayment Invoices list whether Advance/Prepayment Invoices should be included or excluded or if only those items should be loaded into the reminder proposal.
  16. Select the Exclude Advance Payments check box if you want to exclude all the advance payments from the proposal.
  17. Select the Run In Background check box if you want to create the reminder proposal as a background job.
  18. Click Ok to create the proposal online or click Schedule to create a scheduled task to be executed at a later time or in a regular interval in the background.