Enter Update Parameters

Explanation

This activity is used to specify the various control parameters used in the update routine, such as permitted difference, number of levels in automatic posting, and number of days in the update history. It must also be specified whether a period allocation voucher should be created for the base period when period allocation is done. This is normally done before starting the updating routine the first time.

Prerequisites

Before the information can be entered, the following must have been completed:

System Effects

As a result of the entry, the updating routine will be performed according to these parameters. E.g., if it is specified that a period allocation voucher should be created for the source voucher's period, when updating General Ledger and Internal Ledger, a period allocation voucher will be created for the base period as well.

Window

GL Update Parameters

Related Window Descriptions

GL Update Parameters

Procedure

Use the following procedure to enter update parameters: 

  1. Open GL Update Parameters. Default values are displayed.
  2. Enter the maximum amount for the highest permitted difference in accounting currency in the Accepted Difference in Accounting Currency field. The difference in amount equal to or less than the permitted difference is posted to an account specified for the GP1 Difference Account posting event in Posting Control.
  3. Enter the maximum amount for the highest permitted difference in parallel currency in the Accepted Difference in Parallel Currency field. The difference in amount equal to or less than the permitted difference is posted to an account specified for the GP1 Difference Account posting event in Posting Control.
  4. Specify the Level in Chain of Automatic Postings, i.e. the number of automatic postings (1-5) that can be created in succession for an original transaction.
  5. Specify whether or not a period allocation voucher should be created for the source voucher's period by selecting the Yes option or the No option for the Period Allocation Voucher for Base Period field.
  6. Enter the number of levels available in automatic posting  in the Number of Days in Update History field.
  7. The Journal Number that will be created when the updating routine is processed the next time, is displayed automatically and cannot be changed.
  8. Enter Yes or No in Print Journal as a default value if an Updating Journal should be printed when the updating routine is processed. This can be changed for an individual update.
  9. Enter Yes or No in Detailed Journal as a default value if the Updating Journal should be printed with or without details. This can be changed for an individual update.
  10. Select Page Break After Voucher if you want page breaks after every voucher in the printed journal.
  11. Confirm the information.