Change General Supplier Agreement Terms

Explanation

When you renegotiate a supplier agreement, there might be changes in the general conditions for the supplier agreement. This activity describes the different options that can be changed in the header and in the General tab.

Prerequisites

• A supplier agreement must have been entered.
• If you are changing the buyer, the new buyer must have been entered as a buyer in Procurement Basic Data/Buyers.
• If you are changing the delivery terms and ship via code, the new terms must have been entered in  Delivery Terms and Ship Via Codes.
• If you are changing the payment terms, the new payment terms must have been entered in Payment Terms.
• If you are changing the supplier agreement group, the new supplier agreement group must have been entered in Procurement Basic Data/Supplier Agreement Group.

System Effects

The general conditions are changed and will be used for applicable purchase order lines, if the status of the supplier agreement allows purchasing.

If the supplier agreement has been changed from a local agreement into a group agreement, it is possible to enter multiple sites in the Valid Sites tab.

Window

Supplier Agreement

Related Window Descriptions

Supplier Agreement
Supplier Agreement/General

Procedure

Open Supplier Agreement, then populate or query for the purchase agreement or blanket purchase order you are renegotiating. All of the suggested changes below are optional and are dependent upon the agreed terms you have with your supplier.

• To change the buyer, enter the new buyer in the Buyer field, either manually or by using the List of Values. The name of the buyer will automatically be changed.
• To change from local agreement to group agreement or vice versa, select (or clear) the Group Agreement check box in the header of the window. It is not possible to save it as a local agreement if there is more than one site entered in the Valid Sites tab.
• To change the parameters in the Selection Parameters group box, you can change the delivery terms, ship via code, and payment terms either manually or by using the List of Values. Note that the Ship Via Code that you are using on the supplier agreement has to be entered for all supplier addresses that you use in order to make the lead time calculations work.
• If the supplier agreement group should be changed, do so either manually or by using the List of Values in the Supplier Agreement Group field. The description will be filled in automatically.
• In the Maximum Amount Option field, you can change the system effects regarding what happens when the amount specified in the supplier agreement is reached. For a description of the different options, look at the window description for the General tab.
• If the review date should be changed, enter the new date in the Review Date field.
• The fields Supplier Agreement Reference and Termination Condition are free text fields and can be changed if applicable.

Save when completed.