Find Document Connected to Document Folder

Explanation

Use this activity to locate document(s) connected to a document folder.

Prerequisites

• The document folder exists
• The document is connected to the document folder.
• If viewing documents in the Business Object Explorer, a Document Folder Tree View needs to be configured so as to display the document folder for which you want to view connected documents.

System Effects

As a result of this activity, you have located a document connected to a document folder.

Window

Document Folders

Page

Document Folder Navigator

Related Window Descriptions

Document Folders

Related Page Descriptions

Document Folder Navigator

Procedure

Using the Business Object Explorer:

1. Expand the Business Object Explorer folder in the IFS Navigator.
2. Expand the Explore Documents folder.
3. Expand your tree view for Document Folder(s).
4. Expand a folder containing documents. The connected documents will be displayed in the IFS Navigator. Selecting a connected document in the navigator will open a window containing information on the document. Alternatively, right click on a folder and click Document References to view the connected documents. 

Using Attachments/Documents:

1. Open the Document Folders window. 
2. Query for the document folder.
3. Select the document folder and click Attachments in the context pane.
4. Click Documents. All documents that are connected to the document folder will be displayed.
5. Select the necessary document(s) and click the Document Revision right mouse button option.

Using the Documents tab on the Document Folder Navigator page (web-only):

1. Open the Document Folder Navigator page and query for a document folder.
2. Expand and collapse folders in the the graphical document folder structure to view the connected documents. Alternatively click the Documents tab to view the connected documents.