1	ADVANCED INVOICING Extended Lesson
2	LEARNING OBJECTIVES ADVANCED INVOICING BY THE END OF THIS LESSON, YOU SHOULD KNOW HOW TO: Create invoicing plans. Use batch invoicing. Define a maximum invoice amount. Credit invoices.
3	BENEFITS ADVANCED INVOICING Invoicing plans allow you to handle fixed-price invoicing in a flexible manner. You can create several plans by using the Invoicing Plan wizard. When defining a Max Invoice Amount, the system will warn you if you try to invoice more than you have defined as the accumulated limit. Max Invoice Amount does not include invoices from Invoice Plan. Batch invoicing is a fast and easy way to create multiple invoices in one operation. Batch invoicing automates the invoicing process.
4	BASIC DATA ADVANCED INVOICING To use Project Invoicing, you need to set up the following data: Invoiceable Report Codes Customers Project Pricing Financial Basic Data (Accounting)
5	INVOICING PLANS ADVANCED INVOICING Invoicing plans are used to schedule fixed-price invoices. Register plans in the Invoicing Plan window: Enter a single plan by creating a new row in the window. If you want to split a total invoice amount on several invoices, you can use the Create Invoicing Plan wizard, that you find by right-clicking in the Invoice Plan window.
6	INVOICING PLANS ADVANCED INVOICING To create an invoice from an invoice plan, select the invoice plan row, right-click and select Create Invoice from the Invoicing Plan window. You have the option to include invoiceable transactions for either the same project or the same subproject as the plan. Preview, edit, and release the invoice in the same way as for ordinary project invoices.
7	BATCH INVOICING ADVANCED INVOICING If you are going to create many invoices, you can use the Batch Invoice wizard, which automates the invoicing process. Using the wizard, you can create invoices for: One or several customers One or several projects All customers and projects
8	BATCH INVOICING ADVANCED INVOICING You will also be given options for: Defining the date interval from which transactions are to be included Determining whether to include invoicing plans Determining whether to include only confirmed transactions You can choose whether you want the invoices to be released automatically after they are created. In the Batch Invoice Results window, you can follow up on the results of the batch invoice process.
9	MAX INVOICE AMOUNT ADVANCED INVOICING You can register a maximum invoice amount for a project. The max amount is registered at either the project or subproject level. A project can have several max amounts, one for each currency. The system checks the max amount when creating an invoice. Invoice plans are not included in the calculation for max amount.
10	MAX INVOICE AMOUNT ADVANCED INVOICING When calculating the max amount this formula is used: Amount on invoice that is about to be created + Previously invoiced transactions in invoice currency = Sum This sum is compared to the registered max amount in invoice currency (if one exists). If the sum is higher than the max amount, the user will get a message about this, and no invoice will be created.
11	DELETING INVOICES ADVANCED INVOICING You can only delete project invoices that are in Preliminary state. When you delete a preliminary invoice, the invoice status of the corresponding project transactions changes from Preliminary back to Not Invoiced.
12	CREDIT AN ENTIRE INVOICE ADVANCED INVOICING Open the Project Invoice window and query for the invoice you want to credit. Right-click and then click Credit Entire Invoice. Correction transactions and a credit invoice will be created.
13	CREDIT PARTS OF AN INVOICE ADVANCED INVOICING Open the Project Invoice window and find the invoice you want to credit. Click the Lines tab, and then right-click and click Project Transactions to find the included transactions In the Project Transactions window, select the rows you want to credit, and then right-click and click Create Correction Transactions. Create an invoice from the credit correction transaction in the Create Project Invoice window. (These transactions can be found by querying for transactions whose status is Correction.)
14	CREATE CORRECTION INVOICE ADVANCED INVOICING By creating a project correction invoice, you can reverse the postings of the original project invoice while creating the corrected postings. When a correction invoice is created, all the original project transactions linked to the invoice will be set to Corrected state and for each corrected transaction, the following two additional transaction lines will be created by the system: Correction Transaction, Recreated Transaction. The correction transaction will reverse the original postings and you can do the changes on the recreated transaction. You can create a correction invoice for each project invoice by using the Project Invoice window.
15	EXERCISES ADVANCED INVOICING Create an Invoicing Plan Create an invoicing plan on a project activity. Invoicing Plan Wizard Create several invoicing plans using the Invoicing Plan wizard. Batch Invoicing Create invoices in a batch job. Credit Entire Project Invoice Credit a whole project invoice. Credit Project Invoice Row Credit individual row(s) on a project invoice. Create Project Correction Invoice Create correction invoice reversing original postings and creating new changed postings.
16	SUMMARY OF EXERCISES ADVANCED INVOICING WHAT YOU DID Created an invoice plan on a project activity Created several invoicing plans using the Create Invoicing Plan wizard Created invoices in a batch job WHAT YOU LEARNED How to create fixed-price invoices with a scheduled invoice date How to use the wizard in lieu of creating several invoices manually How to use the Batch Invoice Wizard and also how to verify and print the invoice ADVANCED INVOICING
17	SUMMARY OF EXERCISES WHAT YOU DID Credited a whole project invoice Credited individual row(s) on a project invoice. WHAT YOU LEARNED How to credit a whole project How to credit individual row(s) on a project invoice ADVANCED INVOICING ADVANCED INVOICING
18	END OF LESSON