1	ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS Key Lesson
2	LEARNING OBJECTIVES BY THE END OF THIS LESSON, YOU SHOULD KNOW: How to create work hour rules for time reporting using IFS/Time Management (Time Base is set to Job hour controlled wage hours). A rule type in work hours rules may include these rules: Flex rule Comp rule Switch rule Overtime rule Other Balance ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
3	BENEFITS You can easily define how balance values such as flex time, compensatory time, and overtime should be handled. The Other Balances function allows you to define your own set of balances. You can combine these work hour rules into different rule types. One rule type can be used by more than one employee. ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
4	BASIC DATA To create or change work hour rules, you need to set up the following basic data: Administering Wage Codes for Job and Wage Hours Administering Day Schedules for Job and Wage Hours ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
5	OVERVIEW—WORK HOUR RULES Link a combination of work hour rules to a rule type, then link the rule type to employees. Exception: The flex day rule is linked to the employee via a day type and a day schedule. ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
6	WORK HOUR RULES Are used to register and maintain personal time (hour) accounts. Summarize the time results for an employee. Can apply to flex time, compensatory time, or switch time, among others, all of which are governed by work hour rules. ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS BALANCES
7	FLEX RULE Allows you to define which wage codes should be used to: Add or withdraw from the flex balance. (Generally, the same wage code with wage type Flex Balance can be used for both plus and minus). Handle excess and deficit time results. Requires you to enter flex balance limits (maximum and minimum). Some parameters cannot be used within IFS/Time Management. Threshold and rounding Excess and deficit wage codes. ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
8	COMPENSATORY RULE Employees entitled to overtime compensation that can choose between cash payment or compensatory leave must be linked to a comp rule specifying: Wage codes used for adding time to or withdrawing time from the comp balance. Wage codes for the handling of excess and deficit time results. Allowed comp balance limits. Some parameters cannot be used within IFS/Time Management. Comp credit round (Calculated roundings based on clockings) Excess and deficit wage codes (Only used with clockings) ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
9	SWITCH RULE The switch balance is used to accumulate working hours to be exchanged against absence, hour by hour, without a deduction in pay. Switch rules define which wage codes are to be used to: Add and withdraw hours from the the switch balance. Handle excess and deficit time results. Generally, the same wage code with wage type Switch Balance is used for both plus and minus. You need to enter switch balance limits (maximum and minimum). Some parameters cannot be used within IFS/Time Management. Threshold and rounding Excess and deficit wage codes ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
10	OTHER BALANCE You can define any type of balance to complement the predefined balance types—for example: Total amount of overtime Shift comp Vacation Work time reduction Time is accumulated in the balance when time results are manually registered on the wage codes connected to the balance. ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
11	OVERTIME RULE The parameters on the General tab in the Work Hour Rules/Overtime tab are clocking based and, therefore, have no relevance for registering results in IFS/Time Management. The overtime rule is only used with Time Management if the customer needs the function Periodic Overtime. ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS GENERAL
12	RULE TYPES You need to create enough rule types to comply with company rules as well as government rules and regulations concerning the registration of time results for different groups of employees. Rule types can be created to contain all of, or a combination of, the following work hour rule elements: Flex rule Comp rule Switch rule Other Balances Overtime rule ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
13	EXERCISES Creating a Flex Rule Add or change a flex rule. Creating a Comp Rule Add or change a comp rule. Creating a Switch Rule Add or change a switch rule. Creating Other Balances Add or change Other Balances. ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS
14	SUMMARY OF EXERCISES WHAT YOU DID Created a flex rule WHAT YOU LEARNED What flex rules are and how they are used How to create a flex rule and how it affects the registration of time results ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS CREATING A FLEX RULE
15	SUMMARY OF EXERCISES WHAT YOU DID Created a comp rule WHAT YOU LEARNED What comp rules are and how they are used How to create a comp rule and how it affects the registration of time results ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS CREATING A COMP RULE
16	SUMMARY OF EXERCISES WHAT YOU DID Created a switch rule WHAT YOU LEARNED What switch rules are and how they are used How to create a switch rule and how it affects the registration of time results ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS CREATING A SWITCH RULE
17	SUMMARY OF EXERCISES WHAT YOU DID Created Other Balance WHAT YOU LEARNED What Other Balances are and how they are used How to create Other Balances and how it affects the registration of time results ADMINISTERING WORK HOUR RULES FOR JOB AND WAGE HOURS CREATING OTHER BALANCES
18	END OF LESSON